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Vendors
SUPPLEMENTAL PURCHASE ORDER CONDITIONS (SPOC)
This document is controlled by the Valve Research & Mfg Co Quality Assurance Department and is subject to revision (indicated by date at the bottom of this page). Copies printed from this site are considered uncontrolled and use of them are the suppliers responsibility.
It is the practice of Valve Research to reference these Supplemental Purchase Order Conditions (SPOC) on the face of purchase orders issued to suppliers. Each SPOC has been assigned a unique number and only those numbers that are applicable to the purchase order will appear. A supplier’s failure to comply with all purchase order requirements, including SPOCs, may result in the shipment not being accepted and returned to the supplier.
101 Manufacturer's Catalog, Drawing, etc. | top |
Supplier shall furnish one (1) each of manufacturer's catalog, or drawing, fully descriptive of the item being supplied on this order, with the first shipment of the item.
103 Priority Rating | top |
This is a rated order certified for national defense use and you are required to follow all of the provisions of the Defense Priorities and Allocation System regulation (15 CFR 350). See Purchase Order call out for appropriate priority rating. (ie. DO-A1, DX-A1, DO-A4)
201 Supplier's Quality System | top |
Supplier's Quality System must comply with the requirements of Specification MIL-Q-9858.
202 Supplier's Quality System | top |
Supplier's Quality System must comply with the requirements of Specification ISO 9001.
203 Supplier's Inspection System | top |
Supplier's Inspection System must comply with the requirements of Specification MIL-I-45208.
204 Supplier's Inspection System | top |
Supplier's Inspection System must comply with the requirements of Specification ISO 9002.
205 Supplier's Inspection System | top |
Supplier shall perform, or have performed, all inspection necessary to assure that the material or services offered for acceptance conform to all purchase order requirements. The supplier's system shall also include:
(a) compliance to ANSI Z540.1
(b) identification and control of nonconforming material.
(c) response to corrective action requests.
VRM and the Government reserve the right to verify, at VRM or the supplier's facility, compliance to all contractual requirements.
207 Supplier's Inspection System | top |
No formal inspection system required. Supplier must respond to corrective action requests. VRM and the Government reserve the right to verify, at VRM or the supplier's facility, compliance to all contractual requirements.
209 Customer/Government Review | top |
During performance of this order, your Quality Control or Inspection System and manufacturing processes are subject to review, verification and analysis by authorized Customer/Government Representatives.
211 Non-conforming Material | top |
Unless written authorization is given, by VRM Quality Assurance, the supplier shall deliver materials and/or equipment in complete conformance with the contract requirements. Supplier shall notify Valve Research, in writing, of any nonconformance found to a purchase order or drawing requirement. Lots or units found to be non-conforming as a result of VRM inspection may be returned to the supplier.
213 Corrective Action | top |
In the event parts and/or processes for parts furnished on this order are rejected and corrective action is requested by VRM Quality Assurance, the supplier shall respond with positive corrective action by the "Due Date" established on the C.A.R.E. form.
215 Certificate of Conformance | top |
Supplier shall submit with each shipment a certification worded substantially as follows: "This is to certify that all articles delivered under this order conform to all applicable drawings, specifications, AN, MIL, NAS, etc. and evidence of such is on file and subject to buyers examination." As a minimum, the certification shall include:
a. VRM Purchase Order number
b. VRM part number and revision level, if applicable
c. Manufacturer's part number, if applicable
d. Quantity furnished; and serial numbers, if applicable
e. Signature of supplier representative and date
217 Specification Compliance | top |
Supplier to warrant that adequate data showing that all components and materials used in the articles furnished on this order comply with specified chemical and physical properties, is on file and subject to examination by Valve Research & Mfg Co.
Supplier further warrants that articles furnished are in compliance with all applicable specifications, current as of the date of this order.
219 Data Sheets and/or Test Reports | top |
Supplier shall furnish test results (data sheets) for each item on this order that require functional test.
221 VRM Furnished Gaging | top |
VRM to furnish special gaging for this order. Supplier is responsible to properly maintain, use and assure the accuracy of the furnished gaging while in their possession. All furnished gaging must be returned upon completion of the order, unless otherwise directed by authorized VRM personnel.
223 Supplier Furnished Raw Material | top |
Each lot of material shipped shall be accompanied by test reports verifying the chemical and physical properties of the material to the applicable material specification (latest revision). Certifications must contain all of the data/test values as established by the pertinent specification. The certifications shall also include the mill source and the material heat number. If supply house certs are submitted in lieu of the mill certs they must contain all of the pertinent information as reported by the mill source. Material must be produced by a domestic source or from a country that the United States has a biliateral airworthiness agreement with (Ref. Advisory Circular 21-18).
Exception: Unless otherwise specified, certifications stating the chemical and physical ranges is acceptable for aluminum alloys, core iron, and nonmetallic materials only.
224 VRM Supplied Material | top |
Valve Research shall supply the raw material. The supplier shall maintain control and traceability of the material that has been supplied by VRM. Parts produced by the supplier shall be traceable to the lot of raw material that was used. The supplier shall return to VRM all acceptable parts, scrap parts, and unused material. The suppliers packing slip shall indicate the quantity of parts and material returned to VRM.
225 Use of Approved Sources | top |
All special processes (anodize, heat treat, plating, etc.) shown on the VRM drawing may only be performed by a source that is approved by VRM for that specific process. Contact VRM Purchasing for information regarding approved sources.
227 Special Process Certification | top |
A certification shall be submitted for each process performed to a VRM, industry, federal, or military specification (latest revision) that is specified on the drawing or Purchase Order. As a minimum, the certification shall include: specification and revision level, type, class, or grade (if applicable), date, process results (ie. plating thickness, hardness, temperatures, time, etc.), quantity of parts processed and accepted, and signature of representative of the performing source.
229 Critical Process | top |
This order is classified as a "critical process". No change shall be made in the process that would alter the process results or affect the product's form, fit, or function without prior purchaser approval.
Form, fit, and function include:
a. performance
b. reliability and maintainability
c. weight, balance, and moment of inertia
d. interface characteristics
e. electromagnetic characteristics
231 Elastomer Cure/Assembly Data | top |
When MIL-STD-1523 or AS 1933 is called out on the drawing, specification, or Purchase Order, suppliers who provide elastomeric parts and/or assemblies containing such parts shall submit with each shipment a statement on the packing slip or cert specifying the cure date for each pertinent part and/or the assembly date for each assembly. Packages and containers as well as assemblies and parts shall be marked with the required dates (ie. 1Q91).
233 Records Retention | top |
All quality records and related documents associated with a product manufactured or processed by a supplier shall be retained for a minimum of 25 years after the completion of the contract, unless otherwise directed by the purchase order.
235 Packaging and Preservation | top |
All parts shall be adequately preserved and packaged as to prevent damage and deterioration in transit and assure that the parts are received at VRM in an acceptable condition. If parts are received from VRM in special containers, the same containers must be used when returning the parts to VRM. Unless otherwise specified, standard commercial packaging and preservation methods shall apply.
237 Government Source Inspection | top |
Government inspection is required prior to shipment from your facility. Upon receipt of this order, promptly notify the Government Representative who normally services your facility so that appropriate planning for Government inspection can be accomplished. In the event the Government Representative or office cannot be located, notify VRM purchasing immediately.
238 Sampling Inspection | top |
If sampling inspection is used for the acceptance of contracted product or services the sampling plan shall be based upon ANSI/ASQC Z1.4 (latest revision). The plan used shall not be less stringent than Single Sampling Inspection Level II unless otherwise specified. The acceptance number for all sampling functions shall be zero (C=0).
239 Right-of-Entry | top |
Valve Research, our customers, and regulatory agencies have the right of entry to any place necessary to determine and verify the quality of contracted work, records, and material.
240 Key Characteristics | top |
If key characteristics are shown on the VRM drawing the supplier shall develop a process control plan to monitor and control the key characteristics. The plan shall be subject to approval by VRM. The plan shall include, as a minimum:
241 Lot Control Traceability | top |
The supplier shall establish systems and controls, which can provide complete traceability to raw material and processes for parts, produced. The system shall be capable of identifying the raw material used in any given lot of product, as well as the acceptance records for that material.
242 During performance of work relative to a Valve Research purchase order, seller shall give buyer written notice of any changes in facility location or company name, changes in senior and/or quality management, or other organizational changes that may affect product quality. The supplier shall flow down to subtier sources all applicable requirements of this order to enable them to comply with all contractual requirements. | top |
245 Age Sensitive Materials | top |
Any product or material that is age sensitive and/or is subject to limited shelf life shall have 80% or greater of the total shelf life remaining when the product is received at Valve Research, unless otherwise authorized in writing by Valve Research.
247 Prohibited Sources | top |
Valve Research suppliers and/or sub-tier suppliers are prohibited from using any source listed on the US Gvrnment Excluded Parties List System (Ref. https://www.epls.gov/) in the production of products and materials delivered to Valve Research.
Updated 11/01/2009
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